For UK accounting practices
AI that prepares your clients' work and finds the advice in their numbers.
Minns chases the records, cleans the books and prepares the returns for your review. As it goes, it finds the advice each client needs, prices it and drafts the proposal. You sign off every return, letter and proposal before the client sees it.
Connects to the tools your practice and your clients already use
Your agents read from and work in the systems you already have, with a partner deciding what goes out.
200+ connections
- Xero
- QuickBooks
- Sage
- Practice ManagerXero Practice Manager
- HMRC
- CompaniesHouse
- Gmail
- Outlook
- Slack
- Google Drive
- Stripe
- GoCardless
- HubSpot
- Google Sheets
- Microsoft Teams
- Notion
- Google Calendar
- Salesforce
- Dropbox
- Zoom
- Shopify
- Asana
- Google Docs
- Trello
- Intercom
- Zendesk
- Airtable
- Calendly
Advisory
From a client's numbers to a signed proposal.
As the work goes through, Minns reads each client's books against the rules a partner would apply. Each piece of advice comes with the figures, the letter and a priced proposal. When the client says yes, Minns does the work for a partner to check, and the fee goes on the bill.
- Cash running low
- The month the forecast's cash goes below zero.
- Margin slipping
- Net margin down five points on the three months before.
- Near the VAT threshold
- A year's taxable turnover within 10% of registration.
- Profits worth planning around
- A steady year: pensions, dividends and salary, the structure.
- Debtors overdue
- A third or more of what is owed, past due.
- In MTD for Income Tax next April
- Sole traders and landlords whose income puts them in, with their quarterly figures prepared for your filing software.
Worth raising
Fennel & Co Ltd
Net margin down five points or more against the three months before.
- Net margin, Q3
- 12.1%
- 18.4% in Q2
- Sales
- £184,200
- up 2%
- Costs
- £161,900
- up 10%
Brief for the call
- Which costs grew faster than sales since April
- Whether prices have kept up
- Keeping the margin in sight each quarter
Example client and figures.
The prep work
The agents prepare the work.
A partner signs.
Deadlines, records chased, books cleaned, VAT returns and year-end accounts prepared, onboarding with the AML trail, and a portal for every client. A named person at the firm signs off each piece before it is filed or sent.
Deadlines
Hartley & Co, 42 clients
Thursday 8 October
- Due in 30 days
- 14
- Records out
- 5
- Ready for approval
- 2
- Approved this month
- 9
| Client | Obligation | Due | Status |
|---|---|---|---|
| Oakfield Joinery LtdLtd | VAT return, Q3 | 7 Nov | Ready for approvalPrepared today |
| Harbour Street DentalLLP | Accounts, year end 31 Jan | 31 Oct | PreparedFRS 105, balanced |
| Mira PatelSole trader | Self assessment 2025/26 | 31 Jan | Records requestedRecords requested 2 Oct |
| Brightwater Cafes LtdLtd | Confirmation statement | 14 Oct | ChasedChased yesterday, second step |
| Kestrel Groundworks LtdLtd | Accounts and CT600, year end 31 Mar | 31 Dec | Records inBank statements in |
| Fennel & Co LtdLtd | VAT return, Q3 | 7 Nov | ApprovedR. Hughes, ready to file |
The team, this morning
One job each, with the systems it needs. Example clients, as on the board.
14 due in the next 30 days
Drafting a chase to Mira Patel: records out 11 days
Reading 44 bank lines for Fennel & Co
Harbour Street Dental: balancing to 31 January
- The board
- Every client's statutory dates, from Companies House, HMRC and the books, and where each one stands.
- The work
- Records chased each morning, taken in through the portal and matched to the work, books cleaned, VAT returns and accounts prepared from them.
- The record
- A partner approves against the figures they saw, and Minns keeps them, with who approved and what the agent read. The firm files in the software it already uses.
A weekday at the practice, in the order it happens.
One client's VAT quarter, from the eight o'clock job to the partner's sign-off: what the agents did, what the partner approved, what the client saw.
Read the use case- 08:00The deadlines job runs
- 08:40A partner opens the board
- 10:15A client answers through the portal
- 11:30The return is prepared
- 14:05Approved by name, ready to file
- 16:00The client sees it too
Workflows
Run it your firm's way.
Set how your firm does each piece of work and advice once, and Minns runs it for every client, on its own or alongside Xero Practice Manager.
How it runs- Workflows
- Each piece of work the way your firm does it, set once and run for every client.
- Your own playbooks
- Package the advice your firm gives, with its figures, letter and fee.
- Jobs and deadlines
- Every client's work as jobs, with its dates and who has it.
- Proposals with e-signature
- Engagement proposals the client reads and signs online.
- Billing for the work and the advice
- The agreed fee goes on the bill, and Direct Debit collects it through your provider.
- Client email and portal
- Each client's emails on their file, and a portal for their records.
Controls
The controls are part of the product.
Named approvals
A filing, a payment or a message to a client waits for a named person, checked against the figures they saw.
An audit trail
Every run is logged: what the agent read, what it did, who approved it, and when.
Keys that never reach an agent
Bookkeeping, HMRC and Companies House credentials stay in the vault. Card numbers are hidden wherever they appear.
Figures from the engine
VAT boxes, the trial balance and the accounts are computed, not generated. A value the books do not hold shows as missing.
We are looking for design partners.
A few UK practices to run Minns on real clients and tell us where we have got it wrong. We set it up with you, on the demo company first. Nothing to pay for 90 days; the price after that is agreed before anything is paid.