Minns
    Your day · Calendar

    Meetings arranged, without the back and forth.

    Say who, roughly when and for how long. Your assistant reads your diary, offers times that actually work, books the one agreed and tells you exactly what it sent and to whom. Your week keeps room for the work that is not meetings.

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    Works with Google Calendar and Outlook, and Calendly or Cal.com if you use them.

    Three times offered from your free time only, never the details of your other meetings. Example names.

    01 · Finding the time

    Times that work for your day, not just slots that happen to be empty.

    Your assistant reads your Google Calendar or Outlook and looks at when you are free and busy, not at the details of meetings you did not ask it to share. It keeps to working hours in each person's own time zone, and says the time zone whenever it gives a time.

    For anything in person it leaves room to get there and back, worked out from the journey, and it tries not to put meetings back to back. Then it offers three times. Just before it books, it reads your diary again, because diaries change.

    • It uses what it has learned about you: your working hours, your usual video tool, the days you keep free.
    • Clock changes are watched: for a few weeks each spring and autumn the gap to New York is an hour different.
    • Only the free times you choose to offer are ever shared.
    02 · Booking it

    Booked the way the other side books, and said plainly.

    Once a time is agreed, your assistant books it the way that fits. If you use Calendly or Cal.com and have connected it, it books on your own event types. If the other side sent a booking link, it opens the page, picks the agreed slot and fills in your details. Otherwise it creates the event in your calendar, with the title, the people, the place or video link and the agenda in the notes.

    Before it acts in your name it tells you exactly what will be sent and to whom, and afterwards the reply lists what it changed in your diary. If a booking page wants paying, it stops and hands it to you to pay on your own phone. It never types card details.

    • An invite from your calendar goes to the people on it as soon as it is created, so check the names it gives you.
    • If you want every diary change to wait for you, set your assistant to ask before it changes anything.
    • A paid consultation or a deposit is always yours to pay.
    03 · Moves, cancellations and declines

    Changes only when you ask, and nobody left in silence.

    To move a meeting, your assistant finds a new time the same way and tells you who will be told. It cancels only when you clearly ask, and says what the others will receive.

    Not every invite deserves a yes because the slot is free. When a request clashes with time you keep for real work, or has no clear purpose, it suggests declining, offering an email instead or asking what the meeting is for, and drafts a short note in your voice. Declines are emails, so they wait for your yes.

    • A move proposes new times before anything is changed.
    • A decline is never silent: there is always a short note.
    • A recurring meeting nobody has used for a month is raised with you, not quietly dropped.
    04 · Protecting your week

    Room for the work that is not meetings.

    Tell your assistant when you think best and it holds named blocks for that work a week or two ahead, so meetings cannot claim the space first. A block called "Quotes: Station Road and Hale Homes" is easier to defend than one called "Busy".

    It also looks at the whole week rather than one day at a time: days with no break, lunch lost, meetings booked as if you were at your desk on a travel day. It says it in plain numbers and offers one fix. How you work is your choice; it only points it out.

    • Private holds with nobody invited, set the way you ask for them.
    • A block moved for something urgent is rebuilt the same week, and it says where.
    • Turning on automatic declines sends replies in your name, so only if you choose it.
    The use case: one meeting

    From "can we meet?" to booked, in the order it happens.

    Dan at Northgate Build asks for a meeting about a new job. Your assistant finds the times and books; you say yes.

    1. MON 09:10

      Dan asks to meet

      An email from Dan: can you get together next week about the Station Road job? You tell your assistant to sort it, an hour, at his office.

    2. MON 09:12

      Three times found

      From your free time, with 25 minutes' drive each way and Friday left clear for quotes. A reply offering them is drafted.

    3. MON 09:20

      You send the offer

      You read the draft and send it. It waits for your yes, as every email does.

    4. MON 15:05

      Dan picks Wednesday

      He replies that 14:30 on Wednesday works. Your assistant tells you what it will create and who will get the invite.

    5. MON 15:07

      Booked

      You say go. It checks your diary is still clear, creates the event, invites Dan and holds your travel time.

    Travel worked out from the journey, so a meeting out of the office never starts with you running late.

    Who decides

    It does the work. You make the calls.

    What the assistant may do on its own, and what only you, or someone you choose, may do.

    The assistant may

    • Read when you are free and busy.
    • Offer times that suit everyone, in each person's time zone.
    • Book through your calendar, Calendly, Cal.com or a booking page.
    • Hold travel time and focus blocks for you.
    • Draft declines and reschedules in your voice.

    Only you may

    • Decide which meetings to take.
    • Send an email offering times, or declining. Each waits for your yes.
    • Pay for a booking. Anything that costs money is handed to you.
    • Choose whether every diary change waits for you first.
    Questions owners ask first

    Straight answers.

    Will it send invites without asking?
    It tells you exactly what it will create and who will be invited before it books, and the reply afterwards lists what changed in your diary. Creating an event is not held for approval by default, so if you want every change to wait for your yes, set your assistant to ask before it changes anything.
    Can other people see my diary?
    No. When it offers times it shares only the free times you chose to offer, never the details of your other meetings.
    Which calendars does it work with?
    Google Calendar and Outlook, connected in the app. If you take bookings through Calendly or Cal.com, connect that too and it books on your own event types.
    Can it book a table, a garage or a consultation?
    Yes, through the place's own booking page. If the booking needs paying, it stops and you pay on your own phone.
    Will it double book me?
    It reads your diary again just before it books, because diaries change while emails go back and forth.

    Give your business an assistant.

    Connect your mail, calendar and books in a few minutes. It works the way you do, and asks before it acts in your name.

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