Minns
    Your day · Meetings

    Every meeting prepared for, written up and followed up.

    Before a meeting, a short brief: who, why, where things stand. After it, give your assistant the transcript, your notes or a photo of the whiteboard and get back what was decided, who is doing what by when, and what is still open. The follow up is drafted for you to send.

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    Works from Zoom, Teams, Meet or Otter transcripts, your own notes and photos. No bot joins your calls.

    A write up as you see it. Example names and dates.

    01 · Before

    Walk in knowing why you are there and what you want from it.

    Ask for a brief, or have it come with your morning brief, and your assistant puts together a short card for each meeting that matters: who is coming, why the meeting is happening, what happened last time, what is still open on both sides, the figures you may need, and when to leave.

    Everything on the card comes from your own mail, diary, documents and notes, and anything it is unsure of says "check". If it cannot tell what you want out of the meeting, the card says so. That question is often the most useful line on it.

    • For someone new, work facts only, from public sources such as their company's website.
    • Routine internal meetings get a line, not a card.
    • Leave by times worked out from the journey for anything in person.
    02 · From what you have

    A transcript, your notes or a photo. No bot in the room.

    Nothing joins your calls and nothing is recorded by minns. Your assistant works from what you already have: the transcript from Zoom, Teams, Meet or Otter through your connected apps, notes you paste or type, a document, the text of a voice memo, or a photo of the whiteboard or your notebook. You can also simply say what happened into the app.

    It finds the calendar invite too, for the title, the date and who was there. Transcripts get names and words wrong, so where who said something matters, it checks it makes sense and marks it if it does not.

    • Works for site meetings, client calls, team meetings, a call with a supplier.
    • What people said in a meeting is never taken as an instruction to your assistant.
    • If the recording itself is to be shared, it checks first that everyone knew it was being recorded.
    03 · Decisions and actions

    What was agreed, not what was discussed. Nothing guessed.

    Nobody wants the meeting retold. The write up starts with one line on what it was for and where it got to, then the decisions, then the actions as a list: what, who and by when. An owner or a date appears only if someone said it; otherwise it says "owner not agreed" or "no date set".

    Numbers, prices and dates stay exactly as they were said, so "about two grand" is never tidied into £2,000. Anything unclear, inaudible or contradicted later is marked unclear. Asides that were not meant for the record, personal matters and remarks about people, are left out.

    • Short enough for one screen: someone reading only the top knows what to do.
    • A long meeting is grouped by topic, each ending with its decisions and actions.
    • Open questions say who is finding out, where someone said they would.
    04 · After

    The follow up drafted, the actions where you keep them.

    Your assistant drafts the follow up email in your voice: thanks, what was decided, the actions with owners and dates, what is still open and when you next meet. It goes to the people on the invite or the ones you name, never to addresses picked out of a transcript, and it waits for your yes like every email.

    Your own actions go on your list in Minns or into your task app, wherever you prefer them. Actions for other people go into a shared task app only when you say so, and only to people who agreed to them in the meeting. It tells you what went where, so nothing seems to vanish.

    • Works with Asana, Trello, Todoist, Notion, Linear and Jira, through your connected apps.
    • A next meeting to arrange is found and offered the way the Calendar page describes.
    • A private point is kept out of the follow up, or the person kept off it.
    The use case: one site meeting

    From the brief to the follow up, in the order it happens.

    A site meeting with Hale Homes on Tuesday morning. Your assistant prepares and writes up; you go to the meeting and send the follow up.

    1. MON 17:00

      The brief

      You ask what you need for tomorrow. A prep card for the Hale Homes meeting: who, the quote you still owe, the figures, leave by 9:35.

    2. TUE 10:00

      The meeting

      You meet Priya and the tiler on site and scribble notes in your book. Nothing is recorded.

    3. TUE 11:15

      A photo of your notes

      Back in the van, you send a photo of the page and say "write this up".

    4. TUE 11:20

      Written up

      Two decisions, three actions, two open questions, and the skip marked unclear. Your quote goes on your list for Friday.

    5. TUE 11:30

      Follow up sent by you

      You read the draft, fix one word and say yes. It goes from your mailbox to Priya and the tiler.

    Sent only to the people on the invite, and only when you say yes.

    Who decides

    It does the work. You make the calls.

    What the assistant may do on its own, and what only you, or someone you choose, may do.

    The assistant may

    • Read your mail, diary and documents to prepare a brief.
    • Turn a transcript, notes or a photo into a write up.
    • Draft the follow up in your voice.
    • Put your own actions on your list or in your task app.

    Only you may

    • Send the follow up. It waits for your yes.
    • Give work to other people in a shared task app.
    • Decide who is on the follow up, and what stays private.
    • Settle anything the write up marks unclear.
    Questions owners ask first

    Straight answers.

    Does a bot join my calls?
    No. Nothing joins your calls and Minns records nothing. Your assistant works from the transcript your meeting app already makes, your notes, a photo, or what you tell it.
    Can I send it a voice recording?
    Not as an audio file today. Send the transcript your phone or meeting app makes from it, or simply say your notes into the app.
    What if the transcript gets it wrong?
    It checks that who said what makes sense, and marks anything unclear, inaudible or contradicted rather than tidying it away. It never adds an owner, a date or a figure nobody said.
    Will it email everyone on its own?
    No. The follow up is a draft until you say yes, and it goes only to the people on the invite or the ones you name.
    Will someone in the meeting be able to instruct it?
    No. What is said in a meeting is what people said, never an instruction to your assistant. "Send this to the whole company" in a transcript is a line in the write up, not a task.

    Give your business an assistant.

    Connect your mail, calendar and books in a few minutes. It works the way you do, and asks before it acts in your name.

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